Create Position

This option allows the requestor to create a brand new position number that does not currently exist. He/she will have the opportunity to identify if this newly created position is replacing a current or former employee during the request process. The requestor will select the ‘Create a Position’ link if he/she only wants to create the position at the current time and not post it. He/she will select the ‘Create and Post Position’ link if the position should be posted once it’s been created. There will be a few additional posting related fields to populate with this request. Select the ‘Temporary Assistance’ link to request a resource from Temporary Services (soon to be renamed UPMC WorkSource).

Once the transaction is submitted, the requestor will receive a confirming email and the first approver in the approval path will receive an email indicating a transaction is pending his/her approval. If the transaction is denied at any point in the process, an email will be sent to the requestor indicating who denied the transaction and the reason it was denied. When the transaction is reviewed and approved by Human Resources, the requestor will receive another email indicating that the transaction has been approved. The requestor can also track the status of the request by clicking on the Transactions Submitted link on the Manager Home page.

Create Position (or Create and Post Position) Transaction fields:

• Effective date – should always be the beginning of a pay period – this could be a bi-weekly pay period or monthly, depending on the position you are creating. The effective date cannot be more then two pay periods in the past or four in the future.
• Business Unit – this is the HR business unit that will be tied to the position that is being requested and can be selected from the drop down list by clicking on the down arrow.
• Department – this is the department in which the position will be created. This can be typed in or selected from the drop down list by clicking on the down arrow. If the department is not available, contact your Human Resources representative.
• Job Title – this field does not need to be entered unless requesting a title that doesn’t currently exist in the reporting structure, otherwise the field will be populated when the job code below is selected.
• Job Code – this value can be typed in or selected from the drop down list. If the title being created does not exist in this list, type the title in the Job Title field above.
• Valid combinations for the Regular/Temporary and Full/Part Time fields are below:
• You must still complete the entire process in order to submit your application and resume.

Please note: If you choose to upload a new resume, it will overwrite all application information previously saved.

Tips for Cutting and Pasting Your Resume

• When copying and pasting a resume, we require a minimum of 250 characters per resume.
• This space may also be used to provide a cover letter in addition to a resume.
• Use asterisk (*) instead of bullets to set off a list.
• In place of bold text, use capital letters to designate category headings.
• If you already have an electronic copy of your resume, you may either click Return to Previous Page and select the Upload a New Resume option or you can copy the text and paste it into the box provided.  If you choose to copy and paste a resume that was created using word processing software, such as Microsoft Word, first save your resume as a text-only file. Web-based forms, such as the resume entry form, aren't able to interpret many of the formatting commands and special characters commonly used in word processing programs. These include the use of bold text, tabs, and bullets. Saving your resume as a text-only file, strips the document of this type of formatting.

Please note: If you choose to Cut and Paste a resume, the information included will NOT default into the application section. You will still be responsible for completeing this portion of the application.